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You can assign licenses to users on either the Active users page, or on the Licenses page. Which method you use depends on whether you want to assign product licenses to specific users, or assign users licenses to specific products.
Note
If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.
Assign licenses to users on the Licenses page
When you use the Licenses page to assign licenses, you assign licenses for a specific product to up to 20 users. On the Licenses page, you see a list of all the products you have subscriptions for, together with the total number of licenses for each product, how many licenses are assigned, and how many are available.
- In the admin center, go to the Billing > Licenses page.
- Select a product for which you want to assign licenses.
- Select Assign licenses.
- In the Assign licenses to users pane, begin typing a name, and then choose it from the results to add it to the list. You can add up to 20 users at a time.
- Select Turn apps and services on or off to assign or remove access to specific items.
- When you’re finished, select Assign, then select Close.
If there's a conflict, a message displays, tells you what the problem is, and how to fix it. For example, if you selected licenses that contain conflicting services, the error message says to review the services included with each license and try again.
To change the apps and services a user has access to:
- Select the row that contains the user.
- In the right pane, select or deselect the apps and services that you want to give access to or remove access from.
- When you're finished, select Save, then select Close.
Assign licenses to multiple users on the Active users page
In the admin center, go to the Users > Active users page.
Select the circles next to the names of the users you want to assign licenses to.
At the top, select More options (..), then select Manage product licenses.
In the Manage product licenses pane, select Add to existing product license assignments > Next.
In the Add to existing products pane, switch the toggle to the On position for the license that you want the selected users to have.
By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
At the bottom of the pane, select Add > Close.
In the admin center, go to the Users > Active users page.
Select the boxes next to the names of the users you want to assign licenses to.
In the Bulk actions pane, select Edit product licenses.
In the Assign products pane, select Add to existing product license assignments > Next.
Switch the toggle to the On position for the licenses that you want the selected users to have.
By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
At the bottom of the Add to existing products pane, select Add > Close > Close.
In the admin center, go to the Users > Active users page.
Select the boxes next to the names of the users you want to assign licenses to.
In the Bulk actions pane, select Edit product licenses.
In the Assign products pane, select Add to existing product license assignments > Next.
Switch the toggle to the On position for the licenses that you want the selected users to have.
By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
At the bottom of the Add to existing products pane, select Add > Close > Close.
Assign licenses to one user on the Active users page
In the admin center, go to the Users > Active users page.
On the Active Users page, select the row of the user you want to assign a license to.
In the right pane, select Licenses and Apps.
Expand the Licenses section, select the boxes for the licenses that you want to assign, then select Save changes.
In the admin center, go to the Users > Active users page.
Select the box next to the name of the user you want to assign a license to.
In the right pane, in the Product licenses row, select Edit.
In the Product licenses pane, switch the toggle to the On position for the license that you want to assign to this user.
By default, all services associated with that license are automatically assigned to the user. You can limit which services are available to the user. Switch the toggles to the Off position for the services that you don't want that user to have.
At the bottom of the Product licenses pane, select Save > Close > Close.
In the admin center, go to the Users > Active users page.
Select the box next to the name of the user you want to assign a license to.
In the right pane, in the Product licenses row, select Edit.
In the Product licenses pane, switch the toggle to the On position for the license that you want to assign to this user.
By default, all services associated with that license are automatically assigned to the user. You can limit which services are available to the user. Switch the toggles to the Off position for the services that you don't want that user to have.
At the bottom of the Product licenses pane, select Save > Close > Close.
Move users to a different subscription
If you have more than one subscription, and you have users who already have a license for one subscription, but you want to move them to another subscription, you can replace their existing license with a different one.
In the admin center, go to the Users > Active users page.
Select the circles next to the names of the users you want to replace existing licenses for.
At the top, select More options (..), then select Manage product licenses.
In the Manage product licenses pane, select Replace existing product license assignments > Next.
Switch the toggle to the On position for the licenses that you want to assign to these users.
You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want those users to have. Any previous license assignments for the selected users are removed.
At the bottom of the Replace existing products pane, select Replace > Close.
In the admin center, go to the Users > Active users page.
Select the boxes next to the names of the users you want to replace existing licenses for.
In the Bulk actions pane, select Edit product licenses.
In the Assign products pane, select Replace existing product license assignments > Next.
Switch the toggle to the On position for the licenses that you want to assign to these users.
You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want that users to have. Any previous license assignments for the selected users are removed.
At the bottom of the Replace existing products pane, select Replace > Close > Close.
In the admin center, go to the Users > Active users page.
Select the boxes next to the names of the users you want to replace existing licenses for.
In the Bulk actions pane, select Edit product licenses.
In the Assign products pane, select Replace existing product license assignments > Next.
Switch the toggle to the On position for the licenses that you want to assign to these users.
You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want that users to have. Any previous license assignments for the selected users are removed.
At the bottom of the Replace existing products pane, select Replace > Close > Close.
What you need to know about assigning licenses to users
You must be a Global admin, Billing admin, License admin, or User management admin. For more information, see About Office 365 admin roles.
You can assign licenses to user accounts with Office 365 PowerShell.
Use these steps to add a license to an existing user account. Learn how to add a user account and assign a license at the same time
Some services, like Sway, are automatically assigned to users, and don't need to be assigned individually.
Related articles
-->This article explains the relationship between subscriptions and licenses, and provides additional information about who can assign licenses, understanding what happens when you assign a license to someone, and how many devices can people install Office on. It also includes links to understanding licenses for non-user mailboxes, and Articles about managing licenses.
When you buy a subscription to Office 365 for business, you sign up for a set of applications and services that you pay for on a either a monthly or an annual basis. The applications and services that you receive as part of your subscription depend on which product you purchased, such as Office 365 Business or Office 365 Business Premium. You can review what comes with each product on the Buy Office 365 page.
When you buy a subscription, you specify the number of licenses that you need, based on how many people you have in your organization. After your purchase is complete, you create accounts for people, and then assign a license to each person. As your organizational needs change, you can buy more licenses to accommodate new people, or reassign licenses to other users when someone leaves your organization.
If you have more than one subscription, you can assign licenses to different people for each subscription. For example, all of your users could be assigned to all Office 365 applications and services as part of an Office 365 Business Premium subscription, while a subset of users could also be assigned to Visio Online through a separate Visio subscription.
Find out who can assign licenses
Different types of admins can work with licenses in different ways, depending on their roles. The following table lists the most common options. For a complete list of admin roles and privileges, see About admin roles.
| Admin role | Assign a license | Remove a license | Purchase more licenses | Delete an account |
|---|---|---|---|---|
| Global admin | Yes | Yes | Yes | Yes |
| Billing admin | No | No | Yes | No |
| User management admin | Yes | Yes | No | Yes |
| Service admin | No | No | No | No |
| Password admin | No | No | No | No |
Understand what happens when you assign a license to someone
The following table lists what automatically happens when you assign a license to someone:
| If the subscription has this service | This automatically happens |
|---|---|
| Exchange Online | A mailbox is created for that person. |
| SharePoint Online | Edit permissions to the default SharePoint Online team site are assigned to that person. |
| Skype for Business Online | The person will have access to the features associated with the license. |
| Office 365 ProPlus | The person will be able to download Microsoft Office on up to 5 Macs or PCs, 5 tablets, and 5 smartphones. |
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How many devices can people install Office on?
If your subscription includes any of the following products, each person can install Office on up to 5 PCs or Mac, 5 tablets, and 5 phones.
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Office 365 Business
Office 365 Business Premium
Office 365 ProPlus
Office 365 Enterprise E3
Office 365 Enterprise E5
Understand licenses for non-user mailboxes
You don't need to assign licenses to resource mailboxes, room mailboxes, and shared mailboxes, except when they are over their storage quota of 50 gigabytes (GB). For more about non-user mailboxes, see the following articles:
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Shared Mailboxes in Exchange Online for all other Office 365 plans.